Any releases not included on this webpage are not significant changes.

Minor release
9.9.13.0 Aug 12, 2017
  • Avetmiss 8 reporting supported
  • WA RAPT v3 reporting supported
  • Support added for multiple faculty semester definitions
Minor release
9.9.12.0 Jul 18, 2017
  • Added new pathway fees option to support pathway college application and fee collection.
Minor release
9.9.11.0 Jun 23, 2017
  • A warnng message is now displayed when room capacity is exceeded
  • Added a filter to Enrolment search for student on holidays
  • Changed Allianz Insurance export for new layout
Minor release
9.9.10.0 Jun 6, 2017
  • Added support for a user and teacher to be defined for multiple locations
  • Provide option for invoice payee to be changed from Enrolment Fee screen
Minor release
9.9.9.0 Mar 31, 2017
  • Allow for subject based pricing the addition of repeated subject invoicing
Minor release
9.9.8.0 May 17, 2017
  • Added option to merge and print an individual Invoice to Enrolment Fees screen
Minor release
9.9.7.0 Mar 31, 2017
  • Added enrol# and offer# to Report Reveue by Starters excel export
  • Added passport# and expiry date to Enrolment search
  • Updated support for Smart & Skilled NSW Avetmiss reporting
  • Added filter to Enrolment search for New/Continuing enrolment
  • Updated support for HEIMS HE PIR reporting
  • Updated support for VIC Avetmiss reporting including delivery locations
Minor release
9.9.6.0 Mar 24, 2017
  • Corrected bug when adding discounts to Offer item
Minor release
9.9.5.0 Dec 20, 2017
  • Added medical categories to Student details
  • Added bulk email and sms to Agent Search
  • Added colour indicator for progressive VET completion rates on Enrolment search
Minor release
9.9.4.0 Dec 12, 2016
  • internal release
Minor release
9.9.3.0 Nov, 2016
  • Word Merge Bookmarks – Student Totals now exclude Cancelled Enrolments
  • Word Merge Bookmarks – Academic Class Schedules table now includes Teachers assigned
  • Insurance Search – new form available to Search and list Insurance assigned to students
  • User Search – User Type filter, search by Teacher or User Type
  • Add support for CAAW details with eCOE
Minor release
9.9.2.0  Aug 23, 2016
  • Internal database update
Minor release
9.9.1.0  Jul 8, 2016
  • Language Class – result entry by week with entry by Teacher Portal
  • Language Class – absence stored by class session with entry by Teacher Portal
  • Templates – can now be stored in Cloud using Amazone Web services
Major release
9.9.0.0  Jun 10, 2016
  • Language Class – result entry by week with entry by Teacher Portal
  • Language Class – absence stored by class session with entry by Teacher Portal
Minor release
9.8.9.0  Apr 20, 2016
  • Separate entry of formatted VET address details for AVETMISS export
  • New VET Result display and bulk result entry eBECAS – VET
Minor release
9.8.5.0  Apr 2, 2016
  • VET Training plan bookmarks added showing module hours and weeks
Significant release
9.8.3.0  Jan 1, 2016
  • AVETMISS Update
  • Language Class now specifying Days and Times, Teachers, Room and Level
  • Teachers are moved to Users, so that a Teacher can be a Administrative user and a Teacher
  • Enrollment Details sections where no data is entered, the display has been compressed
  • Added Salesperson to Offers and Enrollment Added: Added Salesperson Group by option to Enrollment and Finance Reports
  • Added SMS integration and SMS Template specification: for bulk messages to Enrollment and Student Search
  • Added Audit Trail and Report for VET results
Minor release
9.8.1.0  Oct 4, 2015
  • Added cohort field to VET Result search
Significant release
9.8.0.0  Sep 29, 2015
  • Old Language Classing display: Added the tab option to display the previously stored dated stamped class changes for Enrollment Language Class history.
  • Hide/Display Cancelled Student Enrollment details
  • Added email BCC Internal staff and Teachers: Added email option to BCC Internal staff and teachers where Users have specified their email address.
Significant release
9.7.6.0  July 22, 2015
  • New: Language Classing: Added the option to pre-allocate classing in future weeks without changing the current allocation of student classes, with a new simple display of Enrollment Language Class history.
Significant release
9.6.8.0  March 25, 2015
  • New:VET courses: Added a search option to display VET subjects currently being studied. The display grid provides options to group by course and subject and provides in grid editing of drop down options.
Significant release
9.6.3.3  February 19, 2015
  • New:Moved VET address details to VET & HE tab, no local VET address required for Overseas students
  • New:Check of VET subject study period (start date is before end date)
  • New:Display of all Student Fees under Fee View, display of Tuition and Agent fees on same line in separate columns
  • New:Agent email option added to Stduent – Contact – Diary
  • New: USI create option added to Student – VET & HE tab with updating of College’s DEVICE key
  • Improved: Query speed throughout application
Significant release
9.6.2.7  January 20, 2015
  • New: Added course code to Revenue Report excel merge
  • Fixed: Student photo not showing after uploading bug
  • Fixed: Avetmiss export update
  • Fixed: Result status not saving in VET and HE class results entry
Minor release
9.6.1.7  January 02, 2015
  • Fixed: Student Details – Marketing Pathway – Institution value missing bug
  • Fixed: Financial Activity excel merge bug
  • Fixed: Form Diary height issue
Significant release
9.6.1.4  December 29, 2014
  • New: Added support for Gender ‘X’
  • New: Enhanced Student Fee Tab view
  • Fixed: Financial Activity Report export bug
  • Fixed: Unearned Fee excel export bug
  • Fixed: Changed main screen side navigation bar ‘course’ to ‘program’
  • Fixed: Renamed ‘modules’ to ‘subjects’
  • Fixed: Changed ‘non pivot table output’ to list all relevant enrolments and their information in enrolment weekly number export
Significant release
9.6.1.0  December 22, 2014
  • New: >Added USI information to Enrolment Report export
  • New: Added USI number to Enrolment Search display
  • New: Added support for entering Queensland VET Learning Unique Identity and Study Mode (full-time)
  • New: Added attach pdf file (Office 2010 or later is required) when sending emails, after generating document in Diary
  • Fixed: Display of date in VET & HE Class display
Significant release
9.5.13.0  December 16, 2014
  • New: Added graphical display of timetables for VET & HE enrolments
  • New: New offer table bookmarks which display line items with commission, discount and tax/gst in single line (in columns)
  • New: Improved email support with new Send email option to stakeholders from student details, enrolment details, enrolment fees, agent, homestay and airport transfer
  • New: Support added for USI integration
  • New: Support for new WA enrolment invoices – we have added a new price option by subject. Subjects can be individually priced with course fees, resource fees and RPL by subject. Subjects selection is entered on a new subject screen in the offer area. The invoice can only raised after the subject census date
  • Fixed: Faculty type VET (Vocational) & HE (Higher Education) replaces type Academic
  • Fixed: Temporary files and screen layout files for each user are no longer written to local disk drive, which improves reporting speed, and remove network user access issues related to writing data to local disk drives
Significant release
9.5.7.0  November 4, 2014
  • New: Student photo is now shown on main Student details screen
  • New: Integration of eCASM where Agent can enter applications, and viewed in eBECAS from the Offer and Application search screen 1.6
  • New: Bulk export of Prisms student contact details by eCoE
  • New: Entry and verification of USI
  • New: Academic (VET & HE) Class search now enabled to place waiting students
  • New: Academic (VET & HE) Classes now include the allocation of Teachers
  • New: Enrolment fee bookmarks with tax (gst), commission, invoice and payment/due listed by line item
  • New: Report temporary files are now not written to the workstation local drive, reducing network traffic
Minor release
9.4.4.1 October 21, 2014
  • New: Added columns {marketing staff, country, Fee and Course Account code} to Invoices Due Report 12.021 Excel Merge.

Minor release
9.4.4.0  October 16, 2014
  • New: New Enrolment Fees Bookmark.
Minor release
9.4.3.4  October 13, 2014
  • New: New Language Class Bookmark – LC_CLASS_25.
Minor release
9.4.3.3 September 10, 2014
  • Fixed: Unable to enroll current student in new Examination.
Minor release
9.4.3.2  August 25, 2014
  • Fixed: Enrolments search not showing result on Language Classes Student Allocation bug.
Minor release
9.4.3.1  August 19, 2014
  • Fixed: Student  Account Print bulk word merge not working bug.

Major release
9.4.3.0  August 18, 2014
  • New: ‘Level Band’ and ‘Display Name’ on Language Class Level.
  • New: ‘Level Band’ and ‘Display Name’ columns on Language Class Search result.
  • New: Option to filter enabled/disabled Language Levels.
  • Fixed: Detailed Enrolment Report with exclude leaves now shows correct monetary amounts.
  • Fixed: Re-enabled non-Australian colleges to view and edit Provider Code in Company Details.
  • Fixed: Renamed certains captions on Student Details screen and Enrolment Search screen.
Minor release
9.4.2.4  July 31, 2014
  • Fixed: Warning Letter Bulk Word Merge is now working.
Minor release
9.4.2.3  July 30, 2014
  • Fixed: Custom Fields group box is now showing at the correct height, which allows the group boxes below it to be visible.
Minor release
9.4.2.2  July 23, 2014
  • New: Study tour information to Academic Result Module word merge.
  • Fixed: Academic Result Module word merge table prefix.
Minor release
9.4.2.1  July 22, 2014
  • Fixed: Word Merge function missing in Offer Screen.
  • Fixed: Unable to accept Offer.

Major release
9.4.2.0  July 22, 2014
  • New: Added additional display columns to the Offer Search Screen.
  • New: Added AVETMISS result details in VET class result entry.
  • New: Added bookmark to Offer Document Word Merge.
  • New: Added template type “Academic Results Module”.
  • New: Added bulk offer template word merge to Offer Search Screen.
  • New: Added bulk student template word merge to Group Offer Student Screen.
  • Fixed: Error creating student document word merge when student has no enrolment record.

Minor release
9.4.1.7  June 16, 2014
  • Fixed: Document store configuration fix.

Minor release
9.4.1.6  June 13, 2014
  • Fixed: Database transaction lock conflict bug fix.

Minor release
9.4.1.5  June 4, 2014
  • New: Added Homestay placement and Family bookmarks to Enrolment Search bulk word-merge.
  • New: Added Group column to Enrolment Search Result.
  • New: Added a forth period to the Period Comparison Report.
  • Enhancement: Auto-fill the date fields in the Period Comparison Report.
  • Enhancement: Auto-select student homestay, visa, and airport entries in Enrolment word-merge and Enrolment Search bulk word-merge.
  • Removed: Removed notification messages upon completion of weekly task/eCoE calculation.

Minor release
9.4.1.4  May 29, 2014
  • Fixed: Avetmiss 7 export bug fixes.
Minor release
9.4.1.3  May 27, 2014
  • Fixed: Avetmiss 7 exports for Victoria now correctly report Course Commencement date.

Minor release
9.4.1.2  May 23, 2014
  • New: Added new bookmarks for Training Plan (“TP”) to academic results, which includes module weeks and hours
  • Fixed: Abesences now show the user that entered the absence
  • Fixed: Avetmiss 7 exports now pass NCVER validation
  • Fixed: Validation for Avetmiss addresses
  • Enhancement: Avetmiss export screen now automatically preselects date ranges based on the collection period.

Minor release
9.4.1.1  May 20, 2014
  • Fixed: Error exporting reports.

Major release
9.4.1.0  May 19, 2014
  • New: The eBECAS application is now branded as EDMISS for the American market.
  • Fixed: The “3.51 Company Details” screen no longer shows the ‘Trust’ and ‘Provider’ input fields when colleges are located in the US.
  • Fixed: When creating an insurance fee on the 3.41 Fee Details screen the Sales Information -> Rate field is defaulted to Monthly Fixed if no value is selected.
  • Fixed: When adding accommodation fee details (3.41 Fee Details), a weekly and/or daily amount above $0.00 MUST be provided if the “I purchase this item” checkbox is selected.
  • Fixed: Users can now add Email, Phone, Fax and WWW columns to the 2.0 Agent Search results grid.
  • Fixed: Users can now search for inactive faculties from the 3.2 Faculty Search screen. A column indicating the VET status for the faculty has been added to the search results grid.
  • Fixed: VET enabled faculties can now specify the Australian State/Territory that they report against (3.3 Faculty Details)

Minor release
9.4.0.3  May 02, 2014
  • Fixed: Editing Student Addresses no longer causes “Error Loading Data: Cannot focus a disabled or invisible window” bug.
  • Enhancement: Changed validation on Avetmiss addresses to coincide with Avetmiss 7 standards.

Major release
9.4.0.2  May 01, 2014
  • Fixed: Teacher connections are no longer counted towards your license limit at application startup.
  • Fixed: The user search screen shows the number of logged in users for each type of user (e.g. teacher, standard) rather than a count of *all* logged in users.
  • Fixed: Avetmiss (local and postal) addresses will only display when a student has enrolled in at least one Avetmiss course.
  • Fixed: Fixed eCOE attendance percentage calculation.
  • Enhancement: Added data validation checks when entering an Avetmiss address.
  • Enhancement: A warning message is displayed when an Avetmiss address is empty.
  • Enhancement: The “Students Weekly Calculation” operation now calculates eCOE Attendance as well.
  • Enhancement: Users can now press [Enter] to search on the Invoice Search screen.

Minor release
9.4.0.1  April 22, 2014
  • Fixed a bug preventing language class result word merges from completing.

Major release
9.4.0.0  April 16, 2014
  • Fixed Student Report GRID_SG1, GRID_SG2, GRID_SG3 bookmarks to show GROSS fees instead of NETT fees. (see: http://ebecas.com/version9/templates.html#bkstudent)
  • Fixed Enrolment Report GRID_EG1, GRID_EG2, GRID_EG3 bookmarks to show GROSS fees instead of NETT fees (see: http://ebecas.com/version9/templates.html#bkenrol)
  • Fixed eCOE attendance calculation to account for ALL eCOE attendance instead of just CURRENT ECOE attendance.
  • Added option to enable pre-enrolment test results for local and overseas students to be shown.
  • Added Total Absent Hours to Enrolment Detail Report.
  • Fixed progress bar not updating when recalculating eCoe attendance.
  • Fixed progress bar not updating when calculating student location.
Student Portal:
  • Fixed error when registering/logging in students that were being modified at the same time in the eBecas application.
  • Added error logging enhancements.
Database:
  • Migrated Offers with Offer Status Types – Withdrawn to Cancelled and Preparing to Offer. Removed the System Type records to prevent them being used in future.

Major release
9.3.10.0  February 12, 2014
  • Avetmiss updates for Australian Avetmiss VET NAT file output
  • Marketing Analysis – Comparison in period report added options for analysis by Faculty and Course, with the existing options Agent and Country. Thise enables up to 3 separate periods comparing enrollment numbers, course weeks, gross and nett invoice value.
  • Offer table bookmarks – Added offer_table_7/8/9 with full price listed in first column before discount and price less discount.

Major release (esp. for Victorian Avetmiss Colleges)
9.3.9.1  February 5, 2014
  • Fixed: Errors in Avetmiss NAT file 80 for Victorian VET College returns.

Major release
9.3.9.0  January 29, 2014
  • Support for AVETMISS 7 – VET Address details are separately entered. All Colleges using Avetmiss need to update VET local and postal address details. Separate fields are now required for each VET address item detail. Please make sure you update the suburb by selecting the suburb from the list, which updates the postcode and state.
Student Portal
  • All Colleges who use EIT for eBECAS database hosting have the option of using the new live student portal at no additional cost. The student portal has been completely redesigned and can be accessed from a computer, tablet or smartphone.

Major release
9.3.7.0  December 17, 2013
  • Support for AVETMISS 7: Output option includes version 6 and 7. New Avetmiss 7 fields added. Support for address detail fields as required for Avetmiss 7.

Minor release
9.3.6.0  December 6, 2013
  • Courses can be nominated as HE (Higher Education) or VET. Course search can be filtered by All, VET or HE.
  • Higher Education and VET courses have new options to support Fee-Help
  • Student Enrolment Report current now exports to MS Excel with VET and HE fee help data.
  • Offer search options have changed to one of Offer, Enrollment or Cancelled. The status Preparing and Made both now have the status Offer.
  • Fees and courses can be nominated to be published to DirectEnrol. DirectEnrol enables students and agents to enter applications and supporting documents via the web and appear in eBECAS v9. The College can respond wth an offer and confirm details with no-rekeying.

Minor release
9.3.5.0  November 19, 2013
  • Student photo size changed to 320 (high) x 240 (wide) pixels (portrait). Bookmark is s_photo.
  • Homestay search – custom fields can now be displayed on Provider Search 8.0.
  • Enrolment search – agent custom fields can now be displayed.
  • Academic Result entry now shows who and when last change was made.

Minor release
9.3.4.0  June 18, 2013
  • Fixed bug where Enrolment cancellation or shorten reason did not allow you to save.
  • Option to specify Offer Cancel Reasons added – eBECAS – Main – Utilities – Setup Configuration – Offer – Cancel Reasons. Suggested reasons – Visa Refusal, Studying at another College, No longer interested etc.
  • Document Storage now has option to Save to disk as well as open document.
  • Setup option to always display or not display Student details a. Pathway details b. Passport details c. Pre-enrolment test.

Minor release
9.3.3.0  June 18, 2013
  • When cancelling or shortening Enrolment – specification of reason for cancellation or shortening now required.
  • When changing status of an offer to cancelled – specification of reason for cancellation now required.

Minor release
9.3.2.0  June 18, 2013
  • Added week and day multiplier Fee option for Insurance
  • Added email address to Employer search screen
  • Added eCoe attendance (current and overall) to enrolment search
  • Added completion date for academic (Vocational) class result entry
  • Added to academic Results by Class result report – detail excel export – Country attendance by class and overall and class completed date
  • Added local/overseas and visa type to revenue in period report – detail excel export

Minor release
9.3.0.0  April 22, 2013
  • Updated Income Recognition Report – minor calculation bug when payment is made for a course already finished.

Minor release
9.2.9.0  February 20, 2013
  • Updated Avetmiss to include price per module/unit/subject

Minor release
9.2.8.0  February 8, 2013
  • Corrected week numbers listed in Language Class bookmarks
  • Added to Finance Report option to multi-select Faculties to Report 12.025
  • Changes in Period Report enhancement – added add a group by option reason/category and added an option to filter by type of change (cancellation etc). Details Report includes reason category, the ms excel export includes change reason category and text.
  • Fixed Language Enrolment search – search on Enrolment grid for nett due <> 0 error fixed
  • Revenue by Start/Booking Date Report enhancement – added group by Visa Type and detail and MS Excel output includes visa type.
  • Income Recogition Report – added Student Type (local overseas) and Visa Type to MS Excel output.

Minor release
9.2.6.0  January 30, 2013
  • Added new Language Class bookmark for class listing LC_CLASS_24
  • Added Company, Location, Faculty, to Offer Courses Report 12.006

Minor release
9.2.5.0  December 20, 2012
  • New Insurance option: Couple
  • Employer bookmarks added
  • Student passport detail bookmarks added
  • New email button beside email address for: student address, agent details and homestay accommodation provider
  • Country added to emergency address details

Minor release
9.2.4.0  October 30, 2012
  • Improvements for secure internet hosted version 9
  • Student address details – Copy button to emergency contact from local and overseas/other address.

Major release
9.2.1.0  September 27, 2012
  • Enrolment Tuition fees now include period invoice item covers – Now when an new offer is added, the payments are scheduled and then offer is accepted and creates the enrolment, the invoice course item now includes the period of the course covered by the invoice. We have updated the enrolment table bookmarks grid_eg*, grid_en*, grid_due_gross, grid_due_nett, grid_inv_due_gross and grid_inv_due_nett to include the period and weeks in the reference column.
  • ESOS Account deposits in period Ms Excel export for Prisms – We have added a new export option eBECAS – Main – Finance – ESOS Deposits. This enables Australian Colleges to comply with the latest ESOS requirements to be able to bulk load deposits into the ESOS Account via Prisms with details including eCoE number, tuition fee amount, tuition fee period from date, tuition fee period to date, date payment received/deposited into ESOS account. For more details on using this facility please see here

Minor release
9.1.11.0  August 28, 2012
  • Support for generating WA RAPT files – We have now included support for the generation of WA RAPT files. Extra files have been included to specify for the enrolment – other screen – Fee Exempt, Purchase Contract and Purchase Contract Schedule. The RAPT export option is available on the Utilities – Avetmiss Export when the State Western Australia is selected
Minor release
9.1.9.0  August 17, 2012
  • Invoices in Period – We have now included the due date of the invoice in the eBECAS – Reports – Finance – Invoices in Period 12.003 for detail ms export. Details include Company, Location, Student Number, Agent code, Agent Name, Course, Faculty, Invoice number, Invoice date, Due date, Fee type, Fee name, Fee category, Invoice amount, Tax Registered, Agent GST included.
  • Enrolment Search now includes Visa no and eCOE no – We have added the option to search for a visa number and eCOE number on the Enrolment search – Advanced tab.
  • Enhanced Enrolment cancellation Search – We have added to the Enrolment search the option to search for cancellations. Search Date Option – Cancelled. You can specify the period the cancellation was specified, and group by reason, country, agent with any or all grouping. Course weeks cancelled are displayed and can be grouped by reason/agent/country.
  • New Enrolment Fee bookmarks – We have added new bookmarks for the student enrolment fees. The new bookmarks display:
    • Original invoice gross (date, fee description, amount) GRID_ALLINV_GROSS
    • Original invoice nett (date, fee description, amount) GRID_ALLINV_NETT
    • Due gross (date, fee description, amount) GRID_DUE_GROSS
    • Due nett (date, fee description, amount) GRID_DUE_GROSS.
Minor release
9.1.7.1  August 2, 2012
  • AVETMISS – We have fixed a bug where results have been deleted and modules are still marked as current and assigned to class. These were still being exported to AVETMISS files. This has been fixed.

Major release
9.1.7.0  July 27, 2012
  • Warning letters – We have recently added enhanced support for warning letters. This is designed simplify the generation of warning letters and recording the warning level and when they were issued. The letters can be generated from the Enrolment search screen, and filtered by current (progressive) or overall attendance percentage, those selected can be merged and generated in bulk, personalised with other details like when the letter was generated, the student’s attendance percentage, and type of warning. see here
  • Emergency contact details – added emergency contact details to Student bookmarks and Ms Excel for Student Enrolment Reports

Major release
9.1.6.0  July 23, 2012
  • eBECAS Online Help – online help site updated to www.ebecas.com/version9 eBECAS – Main – Help – eBECAS Help.
  • Offer discount bug fixed – a bug in calculation of tuition and agent fee when a discount is applied to an offer and the offer is accepted has been fixed.
  • Monitoring visa refusals – support of GTE (genuine temporary entrant) and SVP (streamlined visa processing) – offer cancellation reasons and enrolment cancellation category and reason can be entered.see here

Major release
9.1.5.0  July 9, 2012
  • Language Classing bug addressed – A bug was identified where a student was assigned to a class, but not removed from the **not allocated** class. This has been fixed.

Minor release
9.1.4.0  July 5, 2012
  • The offer screen has been changed to list the Offer items and instalments on separate tabs- This provides more space for change and cancelation reasons, visa and eCoE details, and clearer display of multiple courses and instalments.
  • Listing of all Language session allocations on the enrolment search grid – The grid now includes the class, teacher and room for each of the 8 sessions.
  • Emergency contact details added as a separate address for student details.
  • Language Class History now includes who changed the class allocation and when.
  • New Offer table bookmarks – OFFER_INSTALL_11, OFFER_INSTALL_12, OFFER_INSTALL_13 duplicated with _1, _2, _3, _4.

Major release
9.1.3.0  June 29, 2012
  • New ESOS Account calculation – We have updated the instalment listing to include the course period the instalment relates to. We have also imprved the speed of the ESOS Account Calculation, and option to export the stdeunt details to Ms Excel. For more details see here
  • New Offer table bookmarks – OFFER_INSTALL_11 with columns due date, description with the course period payment relates to, and amount; OFFER_INSTALL_12 with columns due date, description with the course period payment relates to, amount, commission amount, and nett_amount; OFFER_INSTALL_13 with columns due date, description with the course period payment relates to, and nett_amount.

Major release
9.1.2.0  June 1, 2012
  • New ESOS Account calculation – This version includes the ESOS Account calculation. Course and Material fees that have been receipted before the student has started are listed as being kept in the ESOS Account. The total as of a date is calculated and summed by Company, Location and Faculty. The student enrolments comprising those fees can be displayed. In each student enrolment Fees screen, the option is available to display the amount kept in the ESOS Account, for the calculation dates. For more details see here
  • New Offer table bookmarks listing courses, accommodation requests, transfers and insurance – We have added table bookmark OFFER_TABLE_COURSE, OFFER_TABLE_ACCOMM, OFFER_TABLE_INSURE and OFFER_TABLE_TRANS showing the line item detail without fees.
  • We have fixed a bug in the entry of Agent commission rates

Minor release
9.1.1.2  May 22, 2012
  • Option to reprint amended Letter of Offer after enrolment is created – When an offer is accepted, and the enrolment start date is changed, we provide the option to re-print the letter of offer with the new starting and finishing dates that have been updated for the enrolment. Please go to the original offer and use the same template, the start and end dates will be changed for the offer.
  • We have added new Offer installment bookmarks displaying nett and due date for agents (enhancement for TPS) – We have added table bookmark OFFER_TABLE_3 showing due date, gross amount, commission amount and nett amount. We have also added the table bookmark OFFER_INSTALL_4 showing due date and nett amount.
  • We now provide colour highlighting of the offer status.

Minor release
9.1.1.0  May 22, 2012
  • Separation of Create (New) and Modify user access options – Previously all users who were given Create (New) options for a screen, automatically were given Modify (and view) access. Now each user must be specified access to create and modify separately.
  • Document repository for Accommodation (Homestay) Providers bug was fixed.

Minor release
9.0.9.0  May 2, 2012
  • eCoE attendance calculation bug fix – The Student eCoE attendance calculation was broken and has been fixed.
  • New option to generate Offer installments for fees other than course

Major release
9.0.8.0  April 3, 2012
  • Course Revenue Report bug fix – The Report 12.019 – eBECAS – Reports – Finance – Course Revenue included a bug where the course enrolment length in days was incorectly listed as 1. The full course enrolment length is now displayed correctly.

Major release
9.0.6.0  March 19, 2012
  • Added TPS Offer / Invoice Instalment options – Offer instalments options now include standard options for scheduling due dates for invoices as per the new ESOS regulations for Australian Colleges. For greater detail please see here.
  • Added display of group with homestay requests – for new offers added, homestay requests now displays if the homestay is a part of a group.
  • A student’s age is now displayed on the offer screen
  • 4. Display of agent contact handling offer and enrolment – The agent contact handing the offer is now displayed (staff member name with email address) on the Offer search screen 1.6, Language and Academic Search screens 1.4 and Student Details – Offer and Enrolment search screen 1.1.
  • Pathway Monitoring / Streamlined Visa Processing – We are in the process of updating pathway monitoring to provide greater information for pathway reporting especially for partner Universities and Colleges. You can nominate a student as being monitored and if they are not meeting pathway plan (to pro-actively schedule a meeting). We will shortly provide a report for each partner University or College for a period what students are expected to arrive at partner institutions and also list the student’s results.
  • Offer detail screen – added display of agent notes and student age
  • Academic Class Details – added display of module number of weeks, total hours and hours per week for class
  • Room Description bookmarks – we have added to the new bookmarks for the allocated class room, to display the description. This was raised as an issue for rooms that need more than 4 characters. Previously only the room code was published. Now class room descriptions can be used for class rooms allocated for each session. Bookmarks are available for student, enrolment and the merge timetable print for Language Classes. The class room description bookmarks for students for each session ROOM_DESC_1 etc, for enrolments for each session E_ROOM_DESC_1 etc, and for each Language Class for bulk timetable printing LC_ROOM_DESC etc
  • User Security Layout – User security override options have been cleaned up and more closely reflect the menu heirachy in eBECAS.
Minor release
9.0.5.0  March 2, 2012
Application
  • New option in Avetmiss result Entry – We now provide for the entry and reporting of hours studied for the Vet module result when the module status is changed to withdrawn.

Minor release
9.0.4.1  February 28, 2012
  • New update for Income Recognition Report – Income recognition has been reformatted to list more details of stored finacials and changes since last run, with calculated revenue. eBECAS – Finance – Income Recognition (New)
  • User type Teacher – Teachers can be specified as a user to enter absence/attendance without using a licensed eBECAS user.
  • Visa count and student enrolment numbers Report – The report has been updated using the enrolment course weeks in the period equal to or greater than 26 weeks = 1, greater than 13 weeks and less than 26 = 1/2 and 13 weeks or less = 1/4.
  • Updated Revenue by Start or Booking Date Period Report 12.020 – The report has been updated and now has 3 options, 1. Summary, showing breakdown by fees, 2. Detail by Student and 3. Student with fee details. Details include by student: Course, start end date, Invoiced amount, Discount, Writeoff, Debit and Gross Revenue.

Major release
9.0.3.2  February 12, 2012
  • Sync for Agents Listing and Student Web Portal – Update required for Colleges using Document repository and Sync.
  • Avetmiss update
  • OSHC Worldcare insurance options and name change – Update to include 3 insurance options for Mondial OSHC – single/dual family/multi family.

Major release
9.0.2.1 December 28, 2011
  • Document repository – loading and downloading documents have been improved.

Major release
9.0.0.0  October 25, 2011
  • Document repository – Providing the facility to store and retrieve documents associated with students, agents, homestay providers and employers. Documents can be categorised. Each College can specify where your documents are stored. Documents are stored using an ftp server, accessable via the internet or LAN. For Colleges without their own ftp server, we can provide, at no cost, an ftp server account. for more details, please see here.
  • Server and Avetmiss / VSR registration – In eBECAS version 9, each server will need to be registered. We need to ensure that Colleges using eBECAs are not bypassing our user licensing, and using more than one server. A new eBecasDBConfig is provided for use with the new eBECAS.exe, which requires the specification of the server name the database is running on. We will be in contact with each College. For more details please see here.

Release Notes from eBECAS Version 8
Release Notes from eBECAS Version 7